Legal Document Scanning Services for Law Firms

Overview

Pexatech provides legal document scanning services for law firms and in-house legal teams across Sydney, Melbourne, Brisbane and Australia-wide. We scan client files, closed matter files, deeds, wills, contracts, court documents and correspondence, then run OCR with Google Vision AI to create searchable text. Check representative pages and agree review requirements for important references. Our law firm file digitisation indexes every file by client, matter number and date, so staff can find a document without recalling boxes from off-site storage. Describe your confidentiality, processing and access requirements, and how original deeds and wills need to be returned, before providing records.

Key Benefits

How We Digitise Law Firm Files

We start by discussing handling requirements and the index fields you need, typically client, matter number, document type and date. Specify whether each PDF should represent a document or a complete matter file, which identifiers staff search by, and how attachments and original file order should be preserved. For the agreed project, we scan the records, including bound and fragile material, and run Google Vision OCR, with manual sampling QA scoped around critical fields. AI auto-classification can sort pleadings, agreements and correspondence if included in the scope. Processing, delivery and return arrangements need to be discussed before the project is accepted, including the suitability of your preferred storage destination.

The naming and indexing guide helps define record boundaries and lookup fields. Use the scanning quality checklist to discuss completeness, searchable references and review responsibilities.