Document Digitisation Services for Paper Records
Document digitisation services that take paper records out of boxes and cabinets and into an organised digital archive your team can search, with AI document chat available as an optional add-on.
Overview
Bring paper records into an organised digital archive with scanning, searchable PDFs and agreed filenames or index fields. Define the file boundaries, fields and delivery destination around the records your team needs to find. AI classification, selected-field extraction and AI document chat can be discussed as optional additions. Processing, delivery and return arrangements are agreed before records are provided. Larger records digitisation programmes are scoped at consultation; our case study covers around 500,000 sheets scanned and migrated into structured records for an overseas government registry.
Key Benefits
How Records Digitisation Works
We begin with a consultation to map your records, agree the index fields and decide where the digital archive will live. For the agreed project, documents are scanned and converted to searchable text with OCR, with classification by type if included in the scope. Your chosen index fields are attached, so records can be found by the details your team actually searches for. Discuss the suitability of your preferred delivery destination and requirements for returning originals before providing records.
If your project needs more than searchable files, explore optional AI data extraction for selected fields and AI document classification for organising records by type. These services are scoped separately from scanning and digitisation.
Define your archive with the naming and indexing guide. Use the output selection guide to distinguish searchable files, a document index and selected spreadsheet fields.
Digitisation That Goes Beyond PDFs
We don't just convert paper to files. Your digitised archive becomes a searchable, AI-powered knowledge base your entire team can query. AI document chat is an optional add-on to scanning and digitisation. The conversation below is synthetic: its sample counts, values and estimates illustrate a workflow, not measured service results.
1. We Scan & OCR Your Documents
OCR creates searchable text. Agree sample checks and review requirements for your documents.
2. AI Indexes Your Knowledge
Your documents can form a searchable knowledge base powered by AI embeddings, subject to the processing arrangements discussed for your project.
3. Ask Questions, Get Answers
Your team asks questions in plain English and checks the answers against references to the source documents.
Discuss Your Handling Requirements
Show me all employee onboarding documents missing signatures
Scanned 2,341 onboarding files. Found 17 with missing signatures:
A FEW THINGS TO KNOW
Good questions.
Clear answers.
Everything else you might be wondering.
Still have a question?
Ready to digitise your documents?
Tell us about your records, approximate volume and required output so the scope and delivery can be discussed.