Government Records Digitisation for Councils

Overview

Pexatech provides government records digitisation for local councils, state and federal agencies and other public sector bodies. We scan local government records such as property files, development application (DA) files, building plans up to A0, registers, bound minute books and historical correspondence, including fragile or damaged material. Pages are processed with Google Vision AI OCR and indexed by fields such as property address, lot and DP, application number and date. We have scanned around 500,000 sheets of registry records for an overseas government department and migrated them into structured data. Describe your processing, access and storage requirements before providing records.

Key Benefits

How We Digitise Council Records

We start with a scoping consultation to discuss handling requirements, file types, index fields and delivery format. Once records arrive, we scan A4 and A3 files, bound volumes and plans up to A0, giving fragile material specialised handling. Google Vision OCR makes the text searchable, AI auto-classification sorts documents by type, and manual sampling QA checks critical fields. Processing, delivery and return arrangements need to be discussed before the project is accepted, including the suitability of your preferred storage destination.

For bound minute books and registers, use the bound-document scanning guide to agree handling limits, facing-page capture and treatment of inserts before handover.