Strata Records Scanning & Digitisation Sydney

Overview

Strata records scanning turns an owners corporation's paper history into an electronic archive that the committee and strata manager can actually search. Under NSW Government guidance, records a strata scheme creates from 11 June 2024 must be kept electronically, and records such as strata roll changes, financial records and correspondence must be kept for seven years. Many schemes still hold decades of paper from before that date; scanning it is optional, but it puts the whole history in one searchable archive. We sort the files, scan them with specialised handling for fragile pages, run OCR to create searchable text and organise documents by category and date. Agree checks for important references and extracted values.

Source: NSW Government: Strata record keeping requirements

Key Benefits

How a Strata Records Project Works

Tell us roughly what you have: “a few boxes, condition unknown” is enough to start. We discuss handling requirements and a folder structure with your committee or strata manager before accepting the project. The records are sorted, scanned with specialised handling for fragile pages and OCR-processed, and every file is named by date, document type and strata plan number. Discuss your preferred delivery destination and return arrangements during scoping, before sharing records.